Administrative Assistant

BASIC FUNCTION:

Under the supervision of the Director of Human Resources, performs a variety of duties including typing, computer data entry, telephone answering, reception, filing, duplicating, disbursing information and communications and other duties as required by Milestone Industries office.

DESCRIPTION OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Types letters, forms, and other vocational or program documents relating to the operation of Milestone Industries, as assigned by the CEO, Day Training Administrator, Instructors, or other professional staff.
2. Performs receptionist and telephone answering duties in a courteous and helpful manner at all times.
3. Assists with evacuation procedures in the event of a drill or emergency.
4. Distributes agency mail daily.
5. Distributes petty cash and resident money for group outings and ensures that both accounts balance on a weekly basis.
6. Accurately assists or files individuals' records, possibly requiring bending, reaching and/or stooping, as requested by professional staff.
7. Disburses communications (phone, verbal, written) to appropriate Agency departments and/or individuals as requested by professional staff.
8. In compliance with Milestone, Inc.'s philosophy and procedures regarding Human Rights, intervenes immediately on behalf of the individual (s) served and reports to the appropriate agency (OIG, DCFS, IDPH) and/or supervisor.
9. Orders supplies for the office, stationary, and business cards.
10. Types and mails donation letters.

DESCRIPTION OF OTHER DUTIES AND RESPONSIBILITIES:

1. Duplicates documents and other related records/materials for all professional staff.
2. Assists in distribution of paychecks on a bi-weekly basis.
3. Maintains procedure for storage of individuals' records.
4. Performs other duties as assigned.

QUALIFICATIONS:

High School Diploma or GED

Switchboard Experience

Computer Experience

Minimum One Year Office Experience Preferred

Current Openings for Administrative Assistant Jobs at Milestone Inc. - Rockford