Receptionist

BASIC FUNCTION:

Under the supervision of the Elmwood Heights Administrative Assistant/Day Training Administrative Assistant, performs a variety of duties including computer work, duplicating, collating, reception and telephone answering and other duties as necessary.

DUTIES AND RESPONSIBILITIES:

1.     Reliable and prompt attendance as scheduled. 

2.     Performs receptionist and telephone answering duties in a cheerful, courteous, helpful manner at all times.  Performs daily and routine tasks:  tallies Daily Census    Logs, distributes mail, tracks internal building keys, logs daily staff attendance, prepares cash expenditures for individuals activities, uses the public address system for informational purposes, does money management programs with the individuals, prepares reinforcers for the individuals programs, etc.

3. Completes computer work consisting of kitchen menus, kitchen labels and other miscellaneous items as assigned

4. Hands out quarters and snacks to individual=s who are on money management programs. 

5.  Completes filing of individual and facility records as directed.

6. Assisting in distribution of paychecks and other material on a bi-weekly basis.

7. Updates and distributes kitchen labels and menus. 

8. Files and makes sure current documents are in the individuals charts.       

9. Assisting applicants in filling out job applications in a cheerful, courteous, and helpful manner.

10. Collecting and routing incoming/outgoing inter and outer agency mail.

11.   Maintains confidentiality of all individuals and employee materials seen, prepared, and/or reviewed.

12.   In compliance with Milestone, Inc.'s Philosophy and policies regarding human rights; intervenes on behalf of the individual(s) served and reports to the appropriate agency (OIG, DCFS, IDPH) and/or supervisor. 

13. Disburses communications (phone, verbal, written) to appropriate agency departments and individuals:  seizure reports, daily summaries, incident/injury reports, mail, etc.       

14. Performs other duties as required or assigned for the safe and efficient functioning of  the facility.

15.Types/duplicates documents and other related records/materials for the professional staff.

16. Assists with evacuation procedures during drills or emergencies.

17.   Supports individual habilitative efforts by following prescribed interaction techniques.

18. Performs clerical/secretarial duties in the secretary's absence.

19. Performs other duties as required or assigned for the safe and efficient functioning of the facility.

20. Responsible for program/resident funds.  

QUALIFICATIONS:

• High School Diploma or G.E.D
• Switchboard Experience Preferred
• Typing Speed 70-75 Words Per Minute
• Outgoing Personality
• Physically Able to Stoop and Bend to Complete Filing
• Computer Knowledge and Experience
•  Approved driver when specified
• Flexibility with respect to both facilities

Current Openings for Receptionist Jobs at Milestone Inc. - Rockford